About the role
The Procurement Assistant will provide support to the IT Procurement team in the provision of a professional, effective and knowledgeable service for the procurement and supply of IT hardware and software for the University’s staff and students.
The role will provide accurate, timely and auditable assistance in the administration of the hardware and software procurement processes compliant with University Financial Regulations.
Procurement Support:
- Raise requisitions and purchase orders ensuring purchasing is carried out in accordance with the University’s purchasing policy and guidelines and UK legislation.
- Check validity of requests to purchase.
- Resolve or refer non-compliant requests as appropriate.
- Investigate queries and discrepancies with requisitions, receipts, orders and invoices escalating as required.
- Check that deliveries are complete, record Goods Received, and process returns to vendors.
- Ensure that all orders are charged back at correct values and quantities, making required amendments.
- Use the University’s Purchase to Pay system.
- Use the Departmental purchasing card and ensure accurate records are kept of expenditure.
General ITP Administration support:
- Deal with telephone enquiries and take messages as required.
- Receive and distribute post and couriered deliveries.
- Receive goods through the University finance system and pass on invoices to the Payments Office.
- Assist in liaising with suppliers to research, source and procure goods and services.
- Ensure purchasing is conducted in accordance with the University’s purchasing policy and guidelines.
- Assist the Central Office Finance team with DDaT’s financial processes
- Raise requisitions for internal and external goods and services through Agresso.
Our ideal candidate
- Proficient in organising tasks effectively.
- Approaches work with meticulous attention to detail, ensuring precision and thoroughness in all tasks performed.
- Skilled in managing and navigating through tight deadlines and multiple workloads simultaneously, accommodating diverse perspectives and needs.
- Displays effective written and verbal communication skills, embracing diverse communication styles in all interactions.
- Competent using Microsoft Office products (word, outlook, teams excel, PowerPoint)
- Is self-motivated with strong organisational and time management skills
- Able to work within a team, however also work independently when required.
Additional information
This is a full-time (36.5 hours), permanent position.
We consider ourselves to be a university where difference is celebrated, respected and encouraged. We have an excellent international reputation with staff from over 60 different nations and have made a positive commitment towards gender equality and intersectionality receiving a Silver Athena SWAN award. We truly believe that diversity of experience, perspectives, and backgrounds will lead to a better environment for our employees and students and encourage applications from all genders, backgrounds, and communities, particularly from under-represented groups, and value the positive impact that will have on the university. We are committed to maintaining a safe and secure environment for our students, staff, and community by reinforcing our Safer Recruitment commitment.
We're very proud to be a signatory of the Armed Forces Covenant. an accreditedDisability Confident Leader;autism friendly university, committed tobuilding disability confidence and supporting disabled staff.
£24,685 to £26,093 per annum : Grade 4
