Abertay is a modern university with a global outlook, rooted in its local and national communities. The FICS directorate brings together the following functions: Finance, Procurement, IT and Corporate Information Systems, Estates development and sustainability, Facilities Management and Commercial Services.
Reporting to the Accounts Receivable Supervisor, the main function of the Accounts Receivable TNE/Partnership Assistant role is to fulfil the complex financial arrangements in compliance with our various partnership agreements, ensuring accuracy, effectiveness and efficiency.
Key Responsibilities:
- Perform the following finance duties in respect of our Abertay Online courses:
- Deal with various registration queries at each of the 6 intakes per year.
- Reconcile fee records with registration records when each intake closes.
- Raise tuition fees and allocate the income to the correct budget code.
- Liaise with our online programme’s partner to ensure that the income is correctly apportioned and posted to the finance system.
- Create new financial records where required in respect of new academic years or new programmes etc.
- Ensure compliance with the Online Programme’s Finance Policy.
- Perform the following finance duties in respect of our “Additionally Funded Places” scheme:
- Ensure all students on the scheme are SAAS funded.
- Ensure the number of places and the courses etc are all in compliance with the SFC guidance received each year.
- Raise tuition fees for registered students.
- Cancel fees were required in the event of withdrawal before the cut-off date.
- Reconcile our tuition fee data with the partner to ensure that the income is apportioned correctly (twice per year).
- Reconciliation of the SAAS account each month.
- Investigate and resolve all unallocated SAAS transactions.
- Ensuring compliance with our various TNE partnership agreements:
- Set up financial data each academic year.
- Raising tuition fees in accordance with each agreement ensuring that minimum fee payments are invoiced where applicable.
- Apply complex tiered fee rates/discounts where applicable.
- Extracting data as back up for the partner to reconcile with their records.
- Process fee amendments in respect of withdrawals/repeat modules.
- Sending invoices and performing credit control duties where required
- Dealing with various Sponsors/Student Exchange Partners:
- Vet new sponsors and create new records where required.
- Obtain sponsorship letters and update student records during each registration intake.
- Raise invoices and send them to the sponsor with breakdowns where required.
- Ensure prompt payment from the sponsor and perform credit control duties where required.
- Take a lead in reviewing the financial arrangements of new partnership agreements and develop new processes if/where required. Problem solve/make changes to existing processes where an issue/improvement has been identified.
- Work flexibly in order to meet business needs.
- Assist with other ad-hoc duties as requested by the Accounts Receivable Supervisor/Finance Operations Manager.
If you believe you have the skills and experience for this exciting and challenging role, please submit your application through our online recruitment system: www.abertay.ac.uk/discover/work-here/jobs
Committed to Equal Opportunities
Abertay University is a Scottish Registered Charity
No: SC016040
£31,637 to £37,174 (pro-rata) (Grade 6)
